GemEx App: Spica Workplaces

GemEx App: Spica Workplaces has many features that will make your day as frictionless as possible. 



Home  

Your homepage within the GemEx App, the Home module is where you can find what you have planned for today. Our smart recommendation tiles will help you navigate to the best features for you in just a single tap, while My Feeds brings all of your upcoming bookings and notifications into a single convenient place.  
 

Book  

The Book module shows you availability for all bookable resources in your workplace – say goodbye to wandering the halls looking for an open meeting room or struggling to find a hot desk to plant yourself for the day! Choose your resource (desk, meeting room, parking space or more), and we’ll show you what’s available for that time. We'll even recommend alternative times or resources if there is nothing available. And now, when you book a meeting room or breakout space, you can create an online meeting and invite your colleagues, whether they’re in the office or not, allowing you to choose a time based on their availability. 

 

Find  

Tired of getting lost in your workplace? Hunting through the entire office to find that meeting room you’ve never been to before? This problem is a thing of the past thanks to the Find module! Search for the resource you’re looking for, select it from the list or map, and GemEx provides directions from your current location. Choosing a resource on the Find map even shows you its availability, amenities, and environmental conditions based on IoT sensors installed in the office! 

 

Building Information & Services  

Looking for the nearest first aid station? Can’t remember how to connect a device to the WiFi network? Want to find out about the food services available in the building? Visiting a different office location and want details of how to get there? Want information about the local transport links? All of this information and more can be found in the various informational modules throughout the app (supported by our in-built content management system). 

 

Support  

Have you noticed a defect in your workplace? A leaking pipe, a bathroom that has run out of soap, a printer that’s on the fritz? Using the Support module you can raise a request with the local facilities team and check progress until it’s eventually resolved. You can even drop a pin on the map to locate the defect, in case there’s a leak in the middle of a floor. 

 

Feedback  

After using a hot desk or meeting room, all of us have wanted to leave some feedback whether it’s negative – a missing remote control, a broken power cable – or positive – a well laid-out AV panel, a better than expected computer. Using the Feedback module, you can submit this information and we’ll relay it to the proper department. 

 

FAQs  

Have a question? Need some information about how to use the application? Then head to the FAQ module – if your question isn’t answered by our pre-written responses, just use the “Ask a Question” button to submit a new question to your app admins and we’ll pass them enough information to get back to you. 

 

Events  

When your workplace is having a corporate event, whether it’s a Christmas party or just a social evening, it can be hard to keep track of the details. Luckily, GemEx’s Event module gathers all of that information in one place for easy review! 

 

Colleagues  

In any workplace using hot desks, collaborating with a colleague can be a major pain – whether that’s sitting together with your team or finding a team mate to have a quick face-to-face. Enter the Colleague module, allowing you to ask a colleague where they are and receive easy to follow directions to lead you to them. 

 

Busyness  

Looking for a quiet desk? Or inviting team mates to book their own desks near you and want to make sure there’s room for everyone? Tap into the Busyness module to see how many unbooked desks are available on each floor, either right now or based on future bookings.